New guides available in RADAR

Over the past few months we have added new guides to our ‘Help and Contact’ pages on RADAR and we thought we would let you know what’s new!

Our first new guide was highly requested by RADAR users and explains ‘How to export a list of your citations from RADAR’. It can be accessed here:

http://radar.gsa.ac.uk/5497/

This guide provides step by step instructions on how to export a list of citations from RADAR in several different formats, such as HTML and RIS (Research Information System) which enables you to export your citations into reference management software such as Endnote and Refworks.

We understand that re-entering information you have already provided elsewhere can be frustrating, so we have also provided information in this guide on how to bulk upload a list of publications you already have in RADAR to ResearchGate.  It should be noted, however, that using sites such as ResearchGate is voluntary and you should still deposit your research outputs in RADAR.

If you are a new member of staff and want to transfer your publications from your old institution’s repository to RADAR then please contact the RADAR team (radar@gsa.ac.uk) who can help you do this.

What else is new?

We have also created a set of Open Access FAQs which can be accessed here:

http://radar.gsa.ac.uk/5578/

This set of FAQs will be useful to those who are completely new to Open Access (OA), as well as those who already have knowledge of it. The second half of the FAQs will be of particular interest if you have questions about the OA policy for the next REF.  The FAQs cover queries such as “What is OA?” and “What does the REF OA policy mean for me?” and explains what you need to do to ensure your research is REF eligible.

If there are any questions on open access that we haven’t answered please send us an email (radar@gsa.ac.uk) – we would be happy to help!

 

Dawn Pike

November 2017

 

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What images can I share on RADAR?

Uploading images to RADAR is a great way to showcase your work – particularly if the record is describing a practice based output such as an exhibition or an artefact. If you have ever wondered exactly what images you can make openly available on RADAR then hopefully this blog will help.

So, what kinds of images can you upload to RADAR?

You can upload, for example: images of your drawings and paintings or photos of your exhibitions and artefacts – basically if it helps potential users understand the work you are describing feel free to add it to RADAR.  We do, however, prefer original images are added to the repository – so it’s best not to add scans of book sections or front covers of publications because publishers rarely allow us to make them publicly available.

The GSA preference is for images to be uploaded as JPEGs but RADAR can handle a wide range of formats including TIFF, PNG or BMP.

You should also consider who owns the copyright of the images before you upload them.

If you own the copyright of the images you want to upload you can make them available without any restrictions, however, you may want to add Creative Commons licenses to the images so users of your work know what they can and cannot do with them. You can read more about creative commons licenses in our blog post ‘Creative commons licenses explained.’

What do you do if you don’t own the copyright?

If you do not own the copyright of the image you wish to upload to RADAR you will need to identify who owns the copyright and seek their permission to use it. It’s important to note that the © symbol does not need to be displayed on an image for it to exist. For example, if an image you want to upload has already been used on the GSA website this doesn’t mean it is in the public domain and can be freely re-used.

A good place to find creative commons images that you can re-use in your work and upload to places like RADAR is the creative commons site:

https://search.creativecommons.org/

Their search function connects you to many reliable sources of CC licensed material which you can use in your work without infringing copyright.

We should also mention that uploading images to RADAR means they will appear in our carousel!

radar-image-carousel

Once you have added images to RADAR they will appear in the RADAR image carousel which randomly selects and displays different images from RADAR on the homepage – so keep an eye out for your images the next time you’re using RADAR!

If you have any queries about adding images to RADAR please don’t hesitate to get in touch by emailing us at radar@gsa.ac.uk and don’t forget to subscribe to our blog by adding your email address to the ‘follow our blog via email’ option on the menu on the right.

Open Access Monographs – more questions than answers?

The last of our OA Week 2016 blogs is a brief look into the topic of Open Access Monographs.

This is quite a contentious issue and there are currently a number of projects looking into how monographs can be made open access.  Many of the questions surrounding OA monographs are concerned with how the monograph form will be preserved in an OA model and how an open access monograph business model will be viable?

What is evident from the research being undertaken is that it will not be a similar process to how we make an article or conference paper OA, and therefore will need to be approached in a different manner. As Geoffrey Crossick notes in his report to HEFCE on Monographs and Open Access:

“It is very clear, however, that extending open access to books is not easy. From licensing and copyright to business models and quality, the issues that must be tackled are thorny and numerous [however] Open access can solve important issues about accessibility, it can enhance the ways in which we publish, use and interact with books, and has the potential to revitalise the academic community’s connection with the peer review, publication and dissemination of books” (Crossick, 2015, p.4).

Some publishers and academic presses are currently testing new business models which will enable researchers  to publish their monographs open access, however, it is currently very expensive to do! Edinburgh University Press are currently quoting a £10,000 APC to make a monograph OA and this only applies to authored research monographs – so edited books and critical editions are not covered.

See: https://edinburghuniversitypress.com/information/publish-with-us/open-access

Another alternative model has been suggested by a consortium called ‘Knowledge Unlatched’ which is made up of member libraries who pay the costs of making scholarly monographs open access. If you’re interested to learn more there’s a lot of useful information on their website: http://www.knowledgeunlatched.org/

There are many differing opinions and ideas surrounding how we could transition into open access monograph publishing but for the moment it does seem to be an area where there are more questions than answers.

If you would like an in depth introduction to open access monographs you should check out Goldsmiths Panel Discussion “Open Access Monographs and Publishing Models: Collaborative Ways Forward”, which discusses how OA monographs could be managed and how it may support or disadvantage their particular professional sector and ethical goals:


<p><a href=”https://vimeo.com/145993443″>Open Access Monographs and Publishing Models: Collaborative Ways Forward</a> from <a href=”https://vimeo.com/goldsmiths”>Goldsmiths, University of London</a> on <a href=”https://vimeo.com”>Vimeo</a&gt;.</p>

Let us know what you think!

A new home for RADAR, Open Access and RDM guides and information

Over the summer the RADAR team have been busy updating the Research and Knowledge Exchange section of the GSA’s VLE with a range of information about RADAR, Open Access (OA) and Research Data Management (RDM).

To access these new sections, GSA staff can log on to https://vle.gsa.ac.uk/  and then select the Research & Knowledge Exchange community, which should be listed on the right of the homepage. In the image below you can see the three new sections we’ve added.

 

new-vle-jpg

Update your bookmarks, favourites, reading lists …

 A lot of the information that is now on the VLE used to be housed on the GSA Library webpages, but the RADAR FAQs, along with pages explaining Open Access and Research Data Management, have now been migrated to the VLE – so if you’ve bookmarked any of these web pages, please update them to the VLE.

The GSA Open Access and RDM policies can now be found in their respective VLE sections, and are also accessible from the Institutional Policies section of the GSA website, at the following link:  http://www.gsa.ac.uk/about-gsa/key-information/institutional-policies/

What’s new?      

The new sections of the VLE have enabled us to update our information and advice on RADAR, Open Access and Research Data Management, and we really hope you find it useful!

The RADAR section now brings together all the “How to…” guides you need to become a RADAR pro – they can be found under the ‘About RADAR’ section.   

We have a few new guides that you also might like to check out:

  • The ‘Adding dates to RADAR deposits’ guide explains why RADAR has now started prompting you for an ‘accepted date’ for conference papers and articles, and shows what information you need to supply, and why.
  • We also have a quick guide on ‘How to add a profile picture to RADAR’, which is a nice way to brighten up and personalise your RADAR profile page.

We have also added links to ‘Useful Resources’ that can help you make your work Open Access, and manage your research data – these can be found in the ‘What is Open Access?’  and ‘Research Data Management’ sections.

The RADAR Team are here to help!

The RADAR team hope these new sections on the VLE will provide you with useful information and tips on RADAR, OA and RDM, whenever you need it – but rest assured that the RADAR team are available to provide support and a friendly face if you need further information or assistance.

Dawn Pike, Research Information Co-ordinator

September 2016

The Benefits of Open Access

 

Following on from last month’s blog about RADAR’s open access download statistics we thought we would look further into the benefits of open access for GSA researchers.

Firstly, you may be wondering what exactly is ‘open access’?

Put simply, Open Access (OA) is online access to research outputs, which are free for anyone to view, read, download and reuse without the need to log in or make a payment.

Many researchers attach creative commons licenses to the outputs they make OA via RADAR (e.g. exhibition images, accepted manuscript of a journal article). These licenses let potential users know how they can re-use it and if there are any restrictions.

The info-graphic below explains the different types of creative commons licenses you can attach to your work, ranging from the most free to most restrictive:

cc licenses infographic

 ©foter.   Licensed under CC-BY-SA

So why should you make your research open access and what are the benefits for you?

Making your outputs openly accessible in a repository, such as RADAR, enables your research to be disseminated quickly and widely making it more visible and discoverable to a diverse global audience.

It also leads to increased engagement with, and understanding of, your research by business, government, charities and the wider public which is good for impact!  As we mentioned in our last blog post you can check your download statistics in RADAR to see how much your work has been downloaded and the impact it is making.

Open access research also has a citation advantage. There have been a number of studies which have shown that research that is made open access is cited more than work which is stuck behind a pay wall. See: http://www.1science.com/oanumbr.html

Open access isn’t just for traditional publications such as journal articles and conference papers!

 RADAR has many images of artefacts and exhibitions available to view and download, which are often some of our most accessed items.

A recent report by the Smithsonian noted institutions that are making images of their art collections open access have increased the public’s engagement with their artworks, and their collaborations with corporate partners.[1]

By making your research outputs OA you will showcase the research being undertaken at the GSA which can lead to potential students and collaborators accessing and using your research.

Open access is also a public good.

Making your images and articles open access provides a good return on public money and can enrich the cultural and intellectual lives of those who do not usually have access to, or engage with, art and design research.  In particular, OA can help researchers in developing countries who do not have access to up to date high level research.

If you would like to make your research outputs OA, but have concerns about copyright, require further information, or are simply not sure how to upload to RADAR, please feel free to contact the RADAR team we would be delighted to help!

 

[1] Kapsalis, E. (2016) The Impact of Open Access on Galleries, Libraries, Museums, & Archives, Washington D.C.: Smithsonian, p.11.

Dawn Pike, Research Information Co-ordinator

August 2016

 

GSA authors: Have you seen your RADAR download stats this month?

In the past few months we have seen a marked increase in the number of deposits in RADAR – and a big thank you to everyone who has deposited!  In fact between March – May 2016, a total of 336 new research outputs have been made live in the repository.

What’s even better is that 42 % of the items that have been added to RADAR in the last few months have files attached, that are openly accessible to the public to view and download.

chart 1

Interestingly, we have also noticed a huge spike in our download statistics, which can be seen in the chart below:

chart 2

 

As you can see from the chart, the number of outputs whose attached files have been downloaded (not just viewed) has vastly increased: from 2,221 downloads in March, jumping to 7,500 in April, and up to over 12,000 in May!  And we’ve had confirmation from our Jisc colleagues at IRUS (Institutional Repository Usage Statistics UK) that these download numbers look to be genuine – i.e.  they have not been downloaded by robots, for example.

So why have RADAR’s downloads increased so much?

The truth is that we can’t be 100 % sure why there has been such a dramatic increase, but one possibility is that the recent addition of so many new items has attracted more users to RADAR, and has led to more items being downloaded.  RADAR’s content also seems to be indexed better by search engines, and we can see that Google is where most of RADAR’s visitors are referred from.   So RADAR – and your research outputs – are getting noticed!

Have you seen your own download statistics recently?

The RADAR statistics aren’t just about overall figures for the repository, they can also be filtered by author, and this is a good way to measure the usage of your outputs.

To check your own download statistics, click on the following link:  http://radar.gsa.ac.uk/cgi/stats/report

STATS

Once on the statistics page (shown in the image above), you can begin to drill down to your stats. To view statistics for outputs that have been authored/created by you, click on ‘Filter Items’ and choose ‘Author’; you will then be able to scroll through a list of GSA authors and select your own name.

In the image below, you can see an example of statistics for items by Craig Mulholland:

mulholland 1

You can also filter by date, if you are interested in your statistics over a certain period.  In the image below, Craig’s download statistics can be seen for the period 1st-31st May 2016:

mulholland 2

 

We’re really pleased to see RADAR helping to promote GSA authors’ research outputs to the wider world in this way, and hope that you will be able to take advantage of the RADAR statistics tool!

 

Dawn Pike, Research Information Co-ordinator

July 2016

1st April 2016 – An important date for your diary!

On the 1st April 2016, HEFCE’s new open access policy for the next Research Excellence Framework (REF) will come in to force, and we’d like to use this blog post to tell you more about what this means for us at the Glasgow School of Art.

What does the HEFCE OA policy mean for GSA researchers?

The policy states that to be eligible for the next REF, journal articles and papers published in conference proceedings with an ISSN (International Standard Serial Number) must be deposited and made openly accessible in a repository such as RADAR, within 3 months of the date of acceptance. Deposited material should be discoverable, and free to read and download, for anyone with an internet connection.  Articles and papers which have not been made open access will not be eligible for REF submission.

Which version of a paper can be made open access in RADAR, under the HEFCE policy?

The authors’ final, peer reviewed manuscript (or “accepted author manuscript”) is the one that can be deposited in RADAR (and made available to “Anyone”) – as shown in green in this diagram:

 

Dateofacceptance infographic

So – the accepted author manuscript is the one that has been updated to include all changes resulting from peer review, as well as any changes of an academic nature requested by the journal editor or conference organiser.

What about other research outputs – do they have to be made OA?

There is no requirement to make other forms of research output such as exhibitions, books and creative work openly accessible in the same way as journal articles, although it is encouraged as a way to increase their impact. However, any output type can be eligible for REF submission, and there is even some indication that credit will be given in the research environment component of the next REF where other research outputs types have been made open access.

Whilst there is no clear advice yet from the Funding Councils as to what makes an exhibition or an artefact “open access”, for example, we are aiming to hold discussions within GSA (and also with colleagues at other institutions) about how this kind of OA might be defined.

Publisher embargoes

Most publishers allow the author accepted manuscript to be made available in an open access repository after an embargo period (the period when you can only access an article with paid access). Information on individual publisher’s open access policies and embargo periods can be found on the SHERPA / RoMEO website.

The HEFCE policy enables you to respect publisher embargoes and still be eligible for REF. Where a publication specifies an embargo period, authors can comply with the policy by making a ‘closed’ deposit. This means the accepted manuscript will be uploaded to RADAR, but the attached file can be restricted from public access by making it visible to “Repository staff only” for the period of the embargo. However, for REF Main Panel D outputs, manuscripts must be free to read and download after a maximum embargo of 24 months, from the date of first publication (online or print, whichever comes first!). Papers that do not require any embargo should be made open access immediately.

The countdown to 1ST April 2016 is now on!

To make sure you comply with HEFCE’s Open Access policy for the next REF, simply upload your author accepted manuscript to RADAR as soon as your research output has been accepted for publication. The RADAR team can assist with checking publisher policies and embargo periods, and we will do our very best to advise and support you with all things open access!

To ensure REF compliance, follow these 3 steps:arrows